Author Access

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Updater 4 includes a sophisticated Author Access management tool, which allows website administrators in larger or de-centralized organizations to manage the content management activities of multiple contributors, or "Authors." Each Author can be issued his/her own Username and Password; whenever an Updater content item is changed and saved, the Username of the person making the change, along with the date and time of the change, is recorded, and is visible immediately below the content, in the Content Editor screen.  This provides you with a method of determining who last changed any given piece of content on the site.

1. To get toAuthor Access, go to the AcuWeb Menu and choose "Author" from the drop-down list.
   
   
2. You will be brought to the Author Access list view.

There are a couple of things you can do in Author Access list view:

1. Add New Author
2. View/Edit Existing Authors

Add New Author

1. To add a new author, click on the "New Author" button at the top of the page. The Add New Author fields will appear.
   
   
2. Type in the full name (first and last), create a username and password, and type in the e-mail of the user.
3. Choose the access level from the drop down. This lets you define who has the ability to modify a page or story in your AcuWeb Website. Choose from three (3) access levels:
   • Admin is the broadest, or highest-level access. Admin-level authors can access and modify anything in the site.
   • Group Author is the mid-level access; Group Authors can modify any pages or stories under their control, and can manage the activities of Single Authors.
   • Single Author is the lowest level of access; Single Authors are generally assigned access only to a single page or story within the Website.; for example, a student's personal web-page within a larger school-wide site.
4. Choose the group allowed to access the pages to edit. If you don't see the group you are looking for, you may add one in the box provided.
5. The Create Authorized Page for Author section is optional. It provides a quick way to add a new page for a specific author to edit. Set up the page as follows:
   • Page Name - Letters and digits only (upper/lower case). Do not use spaces or special characters. Page name will display in the dynamic navigation and site map.
   • Use Layout from - Choose a page from the drop-down menu that best represents how you want the new page to look.
   • Links from - Select the home page if your item is going to be on the main level.
6. When done, press "Add New Author" to save changes.

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View/Edit Existing Authors

Once an author has been created, the following can be edited directly from the current author list view.

• Name
• Username
• Password
• E-mail
• Access
• Group
• Delete - Check the box next to the author to be deleted and press the "Save Changes" button.

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