Author Group Set-Up

Web Support : Updater 4.2 Support : Manage Groups

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   Check out our concise, step-by-step video tutorial on Author Access and Author Groups.

Author Groups allow you, as the Site Administrator, to establish sections of the site which may or may not be accessed by a given Author Group; in turn, you may assign each Author to the most appropriate Author Group.  This hierarchical access control system also allows you to establish an eMail notification protocol for each group, where either you, or a designated Group Manager can be notified when Authors have posted new or revised existing content. Notification eMails can be sent upon each posting, or can be set to notify you once per day. This provides an effective mechanism for you or other responsible parties to monitor updates to the site quickly and efficiently, without the need to inspect the entire site in order to determine what content has changed.

1. To access the Author Group Set-Up, go to the AcuWeb Menu and choose "Author Groups" from the drop-down list.
   
   
2. You will be brought to the Author Group Set-Up list view.

There are three (3) things you can do from the Author Group Set-Up list view:

1. Create a New Author Group
2. Edit an Existing Author Group
3. Delete an Author Group

Create a New Author Group

1. To create a new author group, click on the "New Author Group" button at the top of the page. The New Author Group fields will appear.
   
   
2. Type in a name (first and last name) and provide a valid e-mail address.
3. For notification, choose which frequency (none, daily, each) you prefer e-mail notifications whenever a page is edited by this group. Every time a user assigned to a specific group edits a page, an e-mail will be sent to the group administrator.
4. When done, click the "Add New Author Group" button.

Edit an Existing Author Group

You can edit an existing author group by changing the information in the list view at any time.

1. To edit an existing author group, type into the Group Name, Group Administrator's Email, or choose an Update Notification.
   
   
2. When done, press the "Save Changes" button at the top of the page.

Delete an Author Group

1. To delete a group, check the box next to the existing group name.
2. Click the "Save Changes" button at the top of the page.

Note: If you delete an author group that has authors assigned to it, the authors will not be attached to any group and you will need to reassign them to another group.

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